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The purpose of this site is to allow you, our most valued chapter volunteers, to have access to the information you need to plan, carry-out and finalize your banquet from start to finish.
If there are any documents that you do not see here that you feel would be helpful for you to have please don’t hesitate to contact Kelcy at kboettcher@wisducks.org and we will make every effort to make this YOUR site!
Need to contact staff?
- Regional Director Rob Monette can be reached at 920/382-5261 or robmarshlandwwa@gmail.com
- Class A Specialist & Special Events Consultant Tom Seibert can be reached at 414/750-8260 or info@wisducks.org
- Executive Director Bruce Ross can be reached at 262/224-4949 or bross@wisducks.org
- Project Director Peter Ziegler can be reached at 262/470-4301 or habitat@wisducks.org
- Director of Admin. Kelcy Boettcher can be reached at 262/968-1722 or kboettcher@wisducks.org
State Office Address: WWA, PO Box 427, Wales, WI 53183
Chapter Charter Policy – June 2022
This policy guidance outlines revised chapter structure and expectations that are part of the WWA organization. It provides a tiered chapter system that is based on fund-raising success and mission-type initiatives that each chapter may achieve. It describes the role of the Board and Staff in overseeing this system and proposes a new charter to authorize WWA chapter activities. This guidance was developed by a team of staff, directors and chapter leaders. A draft soliciting feedback was provided to all chapters and directors, and any feedback was incorporated into this guidance.
The Board recognizes this guidance may need revision as we begin to implement it, but it represents the first effort in the history of the Association to address the changing nature of non-profit volunteerism today. Any feedback should be addressed to the Executive Director or President. Please read the full document and download the updated charter here: Chapter Charter Policy -16 June 2022
Logo & Promotional Forms
- right click on the image you would like to use & save to your files for chapter use
- larger image & embroidery (.eps & .ai) files are available but unable to be linked here. Please email kboettcher@wisducks.org to have those sent to you.
2024 Calendars
Calendars have arrived and are being distributed to our chapters. Contact Rob at rmonette@wisducks.org if you need calendars. Please keep track of calendar inventory by notifying Kelcy at kboettcher@wisducks.org with any calendar numbers you pass on to any other sellers or locations. Thank you in advance for your sales!
- 2024 Calendar Sign 11×17
- 2024 Calendar Sign 8.5×11
- 2024 Sellers Incentive Flyer – please give this to any seller or location you pass calendars onto and email Kelcy with those calendar numbers.
2021 Media Kit
WWA is excited to share our new media kit! Please share with any you think might be interested in partnering with WWA: WWA 2021 Media Kit
WWA Financial Documents
WWA is a 501(c)(3) Tax Exempt Organization. Please use the exemption certificate and federal tax ID #’s and documents, below, in your banquet purchasing and sponsorship requests:
- In October 2021 the State of WI issued new exemption certificate numbers to organizations. Please use this file and number moving forward: WWA Exemption Certificate 2021; Exemption Certificate #008-0000361618-06
- Federal Tax ID #39-1463462 IRS Letter of Determination
Chapter Internal Grant Program
Fleet Farm Tax Exemption
WWA is now registered as a tax exempt organization with Fleet Farm. Volunteers will need to use the state phone number – 2629681722 – when making purchases in order to have sales tax removed and please consider having a copy of the WWA Exemption Certificate with you when you make any purchases.
Wisconsin Team Sports Donation Opportunities
Please note: ALL of these requests must be submitted by your chapter a minimum of SEVEN WEEKS prior to your event date to be considered by teams. If required, use the WWA Financial Documents listed in the section, above. WWA Letterhead can be found here, if needed.
- Green Bay Packers donation request form
- Milwaukee Brewers donation request form
- Milwaukee Bucks donation request form
- Wisconsin Badgers donation request form
Door County’s Landmark Resort Discount
Door County’s Landmark Resort is offering gift certificates on an event by event basis. Chapters must submit their fundraiser information for a donations group at the Landmark to review. According to the Resort, if you are not contacted, then your donation was not approved at this time. Email a copy of your event flyer (or take a screenshot of your event’s page on our website) to jjohnston@thelandmarkresort.com. Reach out to Rob with any questions prior to your submission.
Dunham’s Sports Discount
Dunham’s has offered WWA a 10% discount. To learn more, please click on this link: https://cloud.dunhamssports-email.com/printcoupon?&img=73137
Cabela’s/Bass Pro Discount
Bass Pro Shops/ Cabela’s has offered WWA discounts that range between 5%- 20% on some merchandise, and a 10% discount on gift cards. Guns and ammo are not included in these discounts. Use WWA account #27334322 when placing an order.
Banquet Pre-Event Information, Links & Forms
- PLEASE NOTE: Effective immediately and due to card processing security updates, we are no longer able to process mail-in or phone-in credit card orders without this information. Please update your banquet flyers accordingly to include space for the following:
- 16 digit credit card number
- credit card expiration month/year
- credit card 3-digit security code
- credit card BILLING zip code
- NEW 2020: We have created an Event Process format to help your chapter & WWA staff plan and manage your events!
- WWA Event Poster Template – Updated November 2016 – Want to hang posters advertising your event in your local community? Use this fill-in poster template which can also be easily printed or forwarded to a print-center (Kinkos, FedEx Office, etc) for printing & pickup
- Advertise your event in Wisconsin Outdoor News by filling out their form here
- WWA Letterhead
- Chapter Donation Request Form Letter 2020 (fill in the information within the parentheses specific to your event)
- To find sponsor logos visit the sponsors page on the website.
- State Package/Inventory list – please contact Kelcy for the most up-to-date inventory list and discuss/claim items you wish to use at your events with Bob
- Class A Pre-Event Raffle Worksheet
- Pre-Event Budgeting Form
- Master ticket form & ticket form instructions. Use the Master Ticket Form to print ticket #’s on your perforated ticket sheets. Before the banquet, the desired ticket #’s can be entered on this form & then can be printed all at once or just enter as needed!
Banquet Night-Of-Event Information, Links & Forms
- Silent Auction worksheet
- Live Auction worksheet
- Banquet Reporting Form (excel version for download/auto-calculate formulas) and Banquet Reporting Form (PDF)
- Please note, banquet final reports are due to the state office no later than 45 days post-event. Please read President Bruce Urben’s letter from the board on this issue..
- Raffle worksheet
- Class A Report Sheet
- Gift Certificate form
- Wood Duck House Manual (to include with wood duck houses used at event, if applicable)
Learn to Hunt Program Information
Is your chapter interested in hosting or mentoring a youth hunting day? The Wisconsin Department of Natural Resources has a fabulous partnership opportunity for WWA chapters in their Learn to Hunt program. Read on in the following links to learn more and/or contact WWA President Bruce Urben to get a Learn to Hunt program going in your area!
- WWA Learn to Hunt Program Overview and Tips – Updated June 2019
- WWA LTH planning sheet – Updated June 2019
- WWA Learn to Hunt letter to participants example
- Learn to Hunt schedule example
- WWA Learn To Hunt Signup Template
- Brochures, Application, Reimbursement Form and more information can all be found at http://dnr.wi.gov/education/outdoorskills/lth.html
Adopt-A-Wildlife Area Program Information
Is your chapter interested in becoming involved in our Adopt-A-Wildlife Area program? We have a password protected link on our website at www.wisducks.org/awa that contains all of the information you need to get started adopting your own local Wildlife Area or becoming involved in one of our four existing adoptions. To enter the site, please email malaimo73@gmail.com or kelcy@centurytel.net and they will email you back with the password.